Notice Joint Special Meeting April 2018

18^th Judicial District Bar 18-H Judicial District Bar

March 27, 2018

TO: Members of the Bar, 18^th Judicial District and 18-H Judicial District

FROM: Quin Schoch, President of the 18-H Judicial District Bar, Sarah H. Roane, President of the 18^th Judicial District Bar

RE: Notice of Special Joint Meeting for the Selection of Nominees for the District Court Judicial Vacancy Occasioned by the Resignation of the Honorable Avery M. Crump

Notice: Pursuant to N.C. Gen. Stat. § 7A-142 and the Bylaws of the 18^th and 18-H Judicial District Bars, notice hereby is given that a SPECIAL JOINT MEETING OF THE 18^th and 18-H JUDICIAL DISTRICT BARS will be held on Wednesday, April 18, 2018, at 3:30 p.m. in the ballroom of the High Point Country Club, located at 800 Country Club Drive, High Point, North Carolina 27262,¹ for the sole purpose of selecting nominees to submit to Governor Roy A. Cooper III to fill the District Court judicial vacancy occasioned by the resignation of the Honorable Avery M. Crump on or about February 27, 2018. Member check-in and ballot distribution will begin at 3:00 p.m.

Candidates: Any member of the 18^th Judicial District Bar or the 18-H Judicial District Bar who wishes to be a candidate for the judicial seat and who is a resident in either district must notify us of his or her intention in writing, no later than 5:00 p.m. on Friday, April 13, 2018, five (5) days in advance of the meeting. The notification shall state that he or she is duly authorized to practice law in the 18th and 18-H Judicial District Bars, and that his or her residence address is located within either district. Notification should be delivered or mailed to Quin Schoch, 500 East Green Drive, Suite 100, High Point, NC 27260, or e-mailed to schochlaw5@northstate.net, or delivered or mailed to Sarah H. Roane, 324 West Market Street, Greensboro, NC 27401, or e-mailed to sarahroane@gmail.com. If you send notice by e-mail, please request confirmation that the e-mail has been received.

Each candidate is requested to submit a brief resume and a statement as to the candidate’s qualifications for the judicial seat. Such information will be posted on the Greensboro Bar Association’s website, www.greensborobar.org, prior to the special meeting to assist members of the 18^th and 18-H Judicial District Bars in evaluating the candidates. Participation by candidates in this evaluation is voluntary.

¹ Pursuant to Article XI, Section 1 of the By-Laws of the 18^th and 18-H Judicial District Bars, the officers of the two district bars are alternatively responsible for determining the location of the joint special meetings. As 18^th Judicial District Bar presided over the last joint special meeting in Greensboro, the 18-H Judicial District Bar will preside over this joint special meeting in High Point.

Speeches by Candidates: Beginning at approximately 3:30 p.m., each candidate will be allowed three minutes to address the members present. To accommodate our members’ varying schedules, voting will be allowed before, during, and after the speeches. We encourage you, however, to listen to the presentations of the candidates prior to voting.

Voting: Voting shall be limited to those attorneys licensed to practice in North Carolina who are in attendance at the joint special meeting and are residents and members in good standing of either the 18th Judicial District Bar or the 18-H Judicial District Bar. An attorney is not authorized to vote if he or she practices in, but does not reside in, either district, although such individuals are still encouraged to attend the joint special meeting.² Proxy voting is prohibited.

Each voting member of the 18^th and 18-H Judicial District Bars shall be entitled to vote for up to five candidates for the judicial seat by secret, written ballot. Ballots containing votes for more than five candidates will be disqualified, and cumulative voting is prohibited.³ The ballots will be counted promptly after completion of the candidates’ speeches. The five candidates receiving the highest number of votes cast will be the nominees to fill the District Court judicial vacancy. In the event of a tie for fifth place, the names of the candidates involved in the tie shall be transmitted to Governor Cooper, together with the names of the four other candidates receiving the highest number of votes.

Results of the Election: The results of the election will be announced at the joint special meeting. Following the meeting, we will transmit to Governor Cooper the names of the five candidates (six if there is a tie for 5^th place) receiving the most votes, along with the number of votes for each. The 18th Judicial District Bar and the 18-H Judicial District Bar will be notified by e-mail of the results of the election, and the results will also be listed on the Greensboro Bar Association’s web site, www.greensborobar.org, and in the newsletters of the Greensboro Bar Association and High Point Bar Association.

Please attend and vote at this important joint special meeting. Thank you.

² A current membership roster will be obtained from the North Carolina State Bar prior to the joint special meeting. If you recently transferred into either the 18^th Judicial District or the 18-H Judicial District, please contact the North Carolina State Bar to make sure your information is current.

³ Cumulative voting consists of a member casting more than one vote for a single candidate.

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